California Childcare Licensing
California Childcare Required Forms & Documents (2026)
Licensed childcare centers in California must collect, complete, and retain specific forms for every enrolled child before care begins. The California Department of Social Services, Community Care Licensing Division requires 7 distinct forms or documents — from enrollment agreements to emergency contacts to immunization records — to remain on file and available for inspection at all times.
Last updated: April 2026
Researched by the TotReady Research TeamCalifornia Required Forms & Documents: The Specifics
California childcare centers are required to collect and maintain a completed Enrollment/Admission Agreement (LIC 9224) for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California childcare centers are required to collect and maintain a completed Personal Rights Form (LIC 613A) for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California childcare centers are required to collect and maintain a completed Emergency Information and Physician Consent (LIC 627) for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California childcare centers are required to collect and maintain a completed Physician Report (LIC 701) for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California childcare centers are required to collect and maintain a completed Immunization Record for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California childcare centers are required to collect and maintain a completed Medication Consent and Administration Record (LIC 9221) for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California childcare centers are required to collect and maintain a completed Parent Acknowledgment of Policies for every enrolled child (per California Department of Social Services, Community Care Licensing Division).
California Required Forms & Documents at a Glance
| Enrollment/Admission Agreement (LIC 9224) | California Department of Social Services, Community Care Licensing Division |
|---|---|
| Personal Rights Form (LIC 613A) | California Department of Social Services, Community Care Licensing Division |
| Emergency Information and Physician Consent (LIC 627) | California Department of Social Services, Community Care Licensing Division |
| Physician Report (LIC 701) | California Department of Social Services, Community Care Licensing Division |
| Immunization Record | California Department of Social Services, Community Care Licensing Division |
| Medication Consent and Administration Record (LIC 9221) | California Department of Social Services, Community Care Licensing Division |
| Parent Acknowledgment of Policies | California Department of Social Services, Community Care Licensing Division |
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California Required Forms & Documents: Frequently Asked Questions
What forms are required for childcare enrollment in California?
California requires the following forms for each enrolled child: Enrollment/Admission Agreement (LIC 9224); Personal Rights Form (LIC 613A); Emergency Information and Physician Consent (LIC 627); Physician Report (LIC 701); Immunization Record; Medication Consent and Administration Record (LIC 9221); Parent Acknowledgment of Policies.
How long must California childcare centers keep enrollment forms on file?
California childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the California Department of Social Services, Community Care Licensing Division to confirm the exact retention schedule.
What happens if a California center is missing required child forms during an inspection?
Missing or incomplete required forms are a citable deficiency in a California childcare licensing inspection. Fines up to $150/day per deficiency; license suspension or revocation; criminal penalties for certain violations under Health & Safety Code §1596.885
Does TotReady provide templates for California required forms?
TotReady's enrollment form tool and incident report tool generate California-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.
California childcare licensing rules are amended regularly. This page is compiled from published California administrative codes and statutes for informational purposes only — always verify current requirements with the California Department of Social Services, Community Care Licensing Division before relying on them. TotReady provides information and document templates, not legal or regulatory advice.