Free Childcare Compliance Tools
Running a licensed childcare center means keeping a stack of calculators, forms, and checklists current with your state's rules. These free tools give you a professionally structured starting point for each one — built around what licensing agencies actually look for.
Compliance Checker
Check whether your parent handbook meets your state's licensing requirements. Free childcare licensing checklist for all 50 states.
Open tool →Handbook Preview
See a live, state-specific parent handbook for your state — real regulatory citations, all required sections, and pre-filled forms.
Open tool →Staff-to-Child Ratio Calculator
Calculate how many staff members your center needs based on your state's licensing ratios. Free calculator for all 50 states.
Open tool →Staff Credential Expiration Tracker
Track when your staff's CPR/First Aid, background checks, training hours, and health screenings expire — and see what's overdue or coming due before an inspection.
Open tool →Tuition Calculator
Enter your monthly costs, licensed capacity, and target margin to get recommended monthly, weekly, and daily tuition rates instantly.
Open tool →Business Plan Calculator
Calculate startup costs, break-even point, and projected revenue for your daycare business. Free planning calculator for new centers.
Open tool →Inspection Readiness Self-Check
Answer a few questions about your program and see whether you'd pass your state's licensing inspection — with the specific rules you'd be cited on.
Open tool →Licensing Inspection Checklist
Prepare for your licensing inspection with a checklist covering documentation, facility safety, staff requirements, and health standards.
Open tool →Cleaning Checklist
Printable daily, weekly, and monthly cleaning checklist for childcare centers that meets licensing inspection standards.
Open tool →CACFP Menu Planner
Plan USDA-compliant meals and snacks for your center. Free CACFP menu template with required food components by age group.
Open tool →Daily Schedule Builder
Create a customizable daily schedule by age group. Print-ready templates for infant, toddler, and preschool classrooms.
Open tool →Enrollment Form Generator
Generate a customizable enrollment form covering registration, emergency contacts, medical authorization, and parent acknowledgment.
Open tool →Parent Contract Generator
Generate a customizable parent-provider contract with tuition terms, policies, and parent acknowledgments. No signup required.
Open tool →Incident Report Form Generator
Generate a printable incident report form covering injury details, parent notification, witness info, and staff signatures.
Open tool →Compare Licensing Requirements by State
Compare childcare licensing requirements side by side across states — required handbook sections, staff-child ratios, and more.
Open tool →Staff Handbook Generator
Generate a state-compliant employee handbook covering ratios, mandated reporting, discipline, PTO, and 10 required sections.
Open tool →Daycare Tour Follow-Up Builder
Turn a daycare tour into an enrollment. Generate a personalized follow-up email and text from your tour notes, plus the 5–7 touch sequence.
Open tool →Home Daycare Handbook Generator
Generate a complete parent handbook for your family childcare home — pet policy, pool safety, infant safe sleep, and provider closures.
Open tool →Why these tools help with childcare licensing
State childcare licensing agencies hold centers to detailed standards on staff-to-child ratios, health and safety practices, recordkeeping, and the forms families fill out at enrollment. Most of that work happens in spreadsheets and document templates that are easy to let drift out of date.
These tools give you a structured, current starting point for the pieces inspectors check most often. Use them to size your staffing, set tuition, prepare for an inspection, or hand families clean, consistent paperwork.
These tools are starting points. Before relying on any output for licensing or family-facing use, confirm it matches your state's current licensing regulations. Requirements vary by state and can change when agencies update their rules.