Kentucky Childcare Required Forms & Documents (2026)

Kentucky childcare centers are required to collect and maintain a completed OIG-DRCC-01, Initial Child-Care Center License Application for every enrolled child (per Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care).

Kentucky childcare centers are required to collect and maintain a completed OIG-DRCC-06, Licensed Provider (Child-Care Center) License Renewal Form for every enrolled child (per Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care).

Kentucky childcare centers are required to collect and maintain a completed OIG-DRCC-02, Licensed Provider Request for Appeal for every enrolled child (per Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care).

Kentucky childcare centers are required to collect and maintain a completed Commonwealth of Kentucky Certificate of Immunization Status (required to attend, beginning at age 3 months) — 902 KAR 2:060 for every enrolled child (per Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care).

Kentucky childcare centers are required to collect and maintain a completed Commonwealth of Kentucky Parent or Guardian's Declination on Religious Grounds to Required Immunizations (religious exemption; sworn and notarized) — 902 KAR 2:060 for every enrolled child (per Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care).

Kentucky childcare centers are required to collect and maintain a completed Signed parent permission form for each off-premises/field trip — 922 KAR 2:090 Section 9(1)(b)3.g for every enrolled child (per Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care).

What forms are required for childcare enrollment in Kentucky?

Kentucky requires the following forms for each enrolled child: OIG-DRCC-01, Initial Child-Care Center License Application; OIG-DRCC-06, Licensed Provider (Child-Care Center) License Renewal Form; OIG-DRCC-02, Licensed Provider Request for Appeal; Commonwealth of Kentucky Certificate of Immunization Status (required to attend, beginning at age 3 months) — 902 KAR 2:060; Commonwealth of Kentucky Parent or Guardian's Declination on Religious Grounds to Required Immunizations (religious exemption; sworn and notarized) — 902 KAR 2:060; Signed parent permission form for each off-premises/field trip — 922 KAR 2:090 Section 9(1)(b)3.g.

How long must Kentucky childcare centers keep enrollment forms on file?

Kentucky childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the Kentucky Cabinet for Health and Family Services, Office of Inspector General — Division of Regulated Child Care (DRCC), which licenses and investigates complaints against licensed child-care centers and certified family child-care homes; child-care standards developed in coordination with the Department for Community Based Services (DCBS) Division of Child Care to confirm the exact retention schedule.

What happens if a Kentucky center is missing required child forms during an inspection?

Missing or incomplete required forms are a citable deficiency in a Kentucky childcare licensing inspection. Civil penalties under 922 KAR 2:190 (authorized by KRS 199.990): Type A violation (creates harm or imminent danger) — no more than $1,000 for each occurrence, correctable within five (5) working days; Type B violation (concern or risk, not imminent danger) — $250 for each occurrence, with a corrective action plan due within fifteen (15) days. Monetary credits: $50 if no violations were cited during the three years prior, $50 for a timely accepted corrective action plan, and a 25 percent credit of the civil penalty for waiving appeal rights. Continued or serious noncompliance can result in denial, suspension, probation, or revocation of the license (922 KAR 2:090, Sections 16–17). Appeal rights via 922 KAR 2:090 Sections 19–20 (form OIG-DRCC-02).

Does TotReady provide templates for Kentucky required forms?

TotReady's enrollment form tool and incident report tool generate Kentucky-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.