Louisiana Childcare Required Forms & Documents (2026)

Louisiana childcare centers are required to collect and maintain a completed Early Learning Center initial licensing application submitted via the LDOE online electronic system (§701); renewal application via the online electronic system (§711) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Child's Information Form / Cumulative File information form signed and dated by parent (§1515) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Emergency Medical Treatment Authorization, written, signed and dated by parent (§1515) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Child Release Authorization listing first and last names of persons to whom the child may be released (§1515) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Medication Authorization Form / written parental authorization with medication administration record (§1917) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Critical/Reportable Incident notifications (§1103) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Field Trip Authorization (§2105) and Non-Vehicular Excursion authorization (§2109) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Daily Attendance Records for children, staff, owners, contractors, trainees, and visitors (§1507) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed CCCBC (Child Care Criminal Background Check) request / fingerprint submission for CCCBC-based determination of eligibility (Chapter 18, §1807, §1811) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

Louisiana childcare centers are required to collect and maintain a completed Application of Topical Products form (LDOE Licensed Center Forms - administrative form, not a numbered LAC requirement) for every enrolled child (per Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI)).

What forms are required for childcare enrollment in Louisiana?

Louisiana requires the following forms for each enrolled child: Early Learning Center initial licensing application submitted via the LDOE online electronic system (§701); renewal application via the online electronic system (§711); Child's Information Form / Cumulative File information form signed and dated by parent (§1515); Emergency Medical Treatment Authorization, written, signed and dated by parent (§1515); Child Release Authorization listing first and last names of persons to whom the child may be released (§1515); Medication Authorization Form / written parental authorization with medication administration record (§1917); Critical/Reportable Incident notifications (§1103); Field Trip Authorization (§2105) and Non-Vehicular Excursion authorization (§2109); Daily Attendance Records for children, staff, owners, contractors, trainees, and visitors (§1507); CCCBC (Child Care Criminal Background Check) request / fingerprint submission for CCCBC-based determination of eligibility (Chapter 18, §1807, §1811); Application of Topical Products form (LDOE Licensed Center Forms - administrative form, not a numbered LAC requirement).

How long must Louisiana childcare centers keep enrollment forms on file?

Louisiana childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the Louisiana Department of Education (LDOE), Bulletin 137 - Louisiana's Early Learning Center Licensing Regulations (LAC Title 28, Part CLXI) to confirm the exact retention schedule.

What happens if a Louisiana center is missing required child forms during an inspection?

Missing or incomplete required forms are a citable deficiency in a Louisiana childcare licensing inspection. Civil fines under La. Admin. Code tit. 28, Pt. CLXI, §1105 (Identified Violations and Fines): for a second violation/deficiency of the same standard within a 24-month period (not resulting in revocation), a fine of up to $250 per day for each day of the violation, not to exceed $2,000 within a consecutive 12-month period. Continued or serious noncompliance can result in denial, revocation, or non-renewal of the license (Chapter 13). Annual licensure fees range from $25 (15 or fewer children) to $250 (101 or more children) per §313 (type I church/religious centers exempt). Separately, a mandated reporter who knowingly and willfully fails to report suspected child abuse/neglect is fined up to $500 and/or imprisoned up to 6 months (La. R.S. 14:403 / La. Children's Code art. 609-610); enhanced penalties up to $3,000 and/or 3 years apply for failure to report sexual abuse or abuse resulting in serious injury/death.

Does TotReady provide templates for Louisiana required forms?

TotReady's enrollment form tool and incident report tool generate Louisiana-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.