Wyoming Childcare Required Forms & Documents (2026)

Wyoming childcare centers are required to collect and maintain a completed DFS-205 — Facility Staff Record (owner/director/staff/employees/household members/substitutes/volunteers; name/DOB, qualifications, training, and background-check results) — Ch. 11 Section 6(c) for every enrolled child (per Wyoming Department of Family Services (DFS), Child Care Licensing).

Wyoming childcare centers are required to collect and maintain a completed CCL-605 (or equivalent) — Serious Injury/Illness Report (incidents resulting in medical care; reportable to Licensing within 24 hours and filed on CCL-605 within 3 days) — Ch. 11 Section 7(a)(ii) for every enrolled child (per Wyoming Department of Family Services (DFS), Child Care Licensing).

Wyoming childcare centers are required to collect and maintain a completed Child Care License Application packet (initial license; submitted to the local DFS Child Care Licenser; includes a $25 application fee) — Ch. 2 Section 2 (Application Process) for every enrolled child (per Wyoming Department of Family Services (DFS), Child Care Licensing).

Wyoming childcare centers are required to collect and maintain a completed Request for Renewal of a License (with $25 renewal fee) — Ch. 2 Section 9 (Licensure Fees) & Ch. 2 Section 10 (Renewal of a License) for every enrolled child (per Wyoming Department of Family Services (DFS), Child Care Licensing).

Wyoming childcare centers are required to collect and maintain a completed Wyoming Department of Health immunization record / approved Religious or Medical Waiver Request form (child immunization documentation and exemptions) — Ch. 11 Section 16(f); statutory basis W.S. § 14-4-116 for every enrolled child (per Wyoming Department of Family Services (DFS), Child Care Licensing).

Wyoming childcare centers are required to collect and maintain a completed Allergy emergency care plan (Ch. 11 Section 16(c)) and special-health-care-needs care plan (Ch. 11 Section 16(d)), documented in the child's record (Ch. 11 Section 6(d)(viii)) for every enrolled child (per Wyoming Department of Family Services (DFS), Child Care Licensing).

What forms are required for childcare enrollment in Wyoming?

Wyoming requires the following forms for each enrolled child: DFS-205 — Facility Staff Record (owner/director/staff/employees/household members/substitutes/volunteers; name/DOB, qualifications, training, and background-check results) — Ch. 11 Section 6(c); CCL-605 (or equivalent) — Serious Injury/Illness Report (incidents resulting in medical care; reportable to Licensing within 24 hours and filed on CCL-605 within 3 days) — Ch. 11 Section 7(a)(ii); Child Care License Application packet (initial license; submitted to the local DFS Child Care Licenser; includes a $25 application fee) — Ch. 2 Section 2 (Application Process); Request for Renewal of a License (with $25 renewal fee) — Ch. 2 Section 9 (Licensure Fees) & Ch. 2 Section 10 (Renewal of a License); Wyoming Department of Health immunization record / approved Religious or Medical Waiver Request form (child immunization documentation and exemptions) — Ch. 11 Section 16(f); statutory basis W.S. § 14-4-116; Allergy emergency care plan (Ch. 11 Section 16(c)) and special-health-care-needs care plan (Ch. 11 Section 16(d)), documented in the child's record (Ch. 11 Section 6(d)(viii)).

How long must Wyoming childcare centers keep enrollment forms on file?

Wyoming childcare licensing rules require that child records, including all required enrollment forms, be kept on file for the duration of enrollment and for a retention period after the child leaves. Contact the Wyoming Department of Family Services (DFS), Child Care Licensing to confirm the exact retention schedule.

What happens if a Wyoming center is missing required child forms during an inspection?

Missing or incomplete required forms are a citable deficiency in a Wyoming childcare licensing inspection. Operating a child caring facility without certification is a misdemeanor under W.S. § 14-4-111: a fine of not less than $50.00 nor more than $200.00 for each offense, with each day of operation without certification a separate offense. For certified/licensed facilities that violate the rules, DFS may suspend, refuse to renew, or revoke under W.S. § 14-4-108(a)-(b) (30 days' prior written notice with opportunity to request a hearing); if a child's life, health, or safety is in imminent danger, DFS may immediately temporarily suspend (W.S. § 14-4-108(c)). DFS may also impose interim restrictions (reduced ratios, capacity limits, additional monitoring, provisional license) for continued/willful/repeated non-compliance (Ch. 2 Section 12(e)). Denial of admission to an authorized inspector results in revocation/denial (W.S. § 14-4-107(b)). Denial/revocation/suspension procedures are detailed in Ch. 3 of the Child Care Licensing Rules.

Does TotReady provide templates for Wyoming required forms?

TotReady's enrollment form tool and incident report tool generate Wyoming-ready documents pre-filled with the required fields. Visit /tools/enrollment-form and /tools/incident-report to get started.